Pre-event marketing, includes Giveaways which vendors are required to honor when received. Giveaways per event are 20-25 and valued at $1 or $2 OFF.

1. Follow Northern Heat Rib Series on IG @northernheatribseries
2. Follow Northern Heat Rib Series on Facebook Northernheatribseries
3. To have your information displayed on the Northern Heat website, please fill out the Marketing form at: https://northernheatribseries.ca/information-submission/

Please note: If you are a returning vendor and completed this last year, you do not need to re-complete unless you would like to update any of your information.

CERTIFICATE OF INSURANCE (COI) must be provided 14 days prior, load in will not be permitted without it.

• Liability Coverage of $1 Million for Merchandise Vendors
• Liability Coverage of $3 Million for Food Vendors
• Liability Coverage of $5 Million for Amusements
• THURSDAY Load-ins (12-5 pm) MUST include the additional day prior to event date

Contact your insurance company to request a COI, requirements below:

1. Include Event Business name and address:
   Northern Heat Rib Series Inc.
   2968 5th Line Road, Oshweken, ON N0A 1M0
2. Include Event Name and Address
3. List all Additional Insureds
4. Email to: Linda@NHRS.ca

Additional Insureds by event:

All Vendors responsible for current licensing/permits for each venue, a Hawker Peddler or Refreshment Vehicle License may be needed (if in doubt, contact city licensing)

• ALL VENDORS: COI submitted with correct Additional Insureds for the Event (See Insurance tab)
• FOOD VENDORS: Current TSSA inspection must be on-site for all equipment or appliances not approved by the CSA or ULC
• FOOD VENDORS and AMUSEMENT PROVIDER: Currently Inspected / appropriate Fire Extinguisher
• ALL VEHICLES on site must have current Vehicle License, Copy of Owner’s Drivers Licence, Proof of automobile insurance

Review Requirements by venue you are attending. Click on the links to be directed to applications required.

Brampton:

Vendors serving on tables or ribbers cooking outside a truck do not need a license

APPLY OR RENEW Mobile licencing for Food trucks, online application with City of Brampton

To apply you need:

• Copy municipal license
• Health department approval
• Certificate of insurance
• City plate number
• Vehicle ownership

Halton Hills: Georgetown

SUBMIT TOHH Public Food Event Vendor License to ReneeB@HaltonHills.ca
For questions call Renée Brown at 905-873-2600 ext. 2350

To apply you need:

• Completed TOHH Public Food Event License
• Health department approval (food/tastings)
• Certificate of insurance
• Business Name and Registration or Articles of Incorporation

Hamilton (All Vendors): Binbrook, Hamilton MTN (Lime Ridge), Stoney Creek (East Gate)

APPLY OR RENEW Business Licence with The City of Hamilton Licensing Department at 905-546-2782 (option # 5).

Lindsay: TBD

Midland:

SUBMIT Refreshment Vehicle License Application to dsmiley@midland.ca

Milton:

Milton Licensing Department will contact you if additional licensing/permit is required.
Refreshment Vehicles and Food Vendors are permitted under the Special Event License and covered in your event fee.

Newmarket:

Newmarket Licensing Department will contact you if additional licensing/permit is required.
Refreshment Vehicles and Food Vendors are permitted under the Special Event License and covered in your event fee.

Thornhill / Vaughan:

Use this Special Event Invitation for Refreshment Vehicles Licensed In Other Municipalities form for submission with this application;

Refreshment Vehicle Owner and Driver, Questions should be directed to the Licensing Officer at 905-832-8504

Toronto: Woodbine, YDS

Check with City of Toronto Licensing Department at: 416-392-6700 Email: MLSbusinesslicence@toronto.ca

Waterloo:

Contact City of Waterloo Licensing Department at 519-747-8785 or bl@waterloo.ca

For full Northern Heat Schedule, including dates and times, please visit – https://northernheatribseries.ca/2024-ribfest-schedule/

Public Health Requires FOOD Vendors review requirements and complete Food Vendor Form

• Health Inspectors will be checking that Kitchen Hoods/Vents are up to the latest standards
• Keep latest Kitchen Inspection from Public Health on site
• Use approved 2 Sink set up for cleaning utensils and handwash station
• Food Handler must be on site when preparing or serving food. Free course and exam can be found online. Certificate to be readily available on-site. Options online for $25 for course and free exams, IE https://www.safecheck1.com/food-handler-course-ontario/

Click on the links to be directed to applications required.

HALIBURTON, KAWARTHA, PINE RIDGE District Health: Lindsay

COMPLETE Vendor Special Event Form

For more information visit: https://www.hkpr.on.ca/classes-clinics-and-supports/food-training-and-nutrition/special-events-permit/

HALTON Public Health: Georgetown, Milton

DUE 30 Days prior to event set up

Familiarize yourself with Requirements for Food Vendors

COMPLETE Special Event Food Vendor Application online form

ONE (1) Food Vendor Application to List all HALTON NHRS events you are participating in for 2024

HAMILTON Public Health: Binbrook, Lime Ridge Mall, Eastgate Square Mall

DUE to NHRS: 20 Days prior to event set up, forms to be submitted by Event Organizer
NOTE: Hamilton Health Inspections assess additional $33 Late Fee – Vendor will be charged $35 by NHRS to cover late fee and handling

Familiarize yourself with Requirements for Food Vendors at Special Events

COMPLETE Special Event Food Vendor Application along with:

• Copy of most recent kitchen Public Health Inspection Report (include kitchen report where food was prepared/packaged if applicable)
• EMAIL to Northern Heat Rib Series for submission at Linda@nhrs.ca

PEEL Public Health: Brampton

Due 15 Days prior to event set up

Familiarize yourself with Food Safety Guidelines for Special Events

COMPLETE Special Event Application for Food Vendors online form

SIMCOE-MUSKOKA Public Health: Orillia, Midland, Barrie

Due 10 Days prior to event set up

SUBMIT Vendor Application for Event Permit to: hc.phi@smdhu.org

TORONTO Public Health: Woodbine, YDS

Due 21 Days prior to event set up

Toronto Beaches (Woodbine Park) – Vendor Application Online Form 
Each Vendor may only fill it in once, add all items your business sells in one form if possible. To fill in multiple forms, please let TPH know so parameters can be edited.

Toronto (Yonge Dundas Square) – Vendor Application Online Form
Each Vendor may only fill it in once, add all items your business sells in one form if possible. To fill in multiple forms, please let TPH know so parameters can be edited.

WATERLOO Public Health: Waterloo

Due 30 Days prior to event set up

SUBMIT Special Event Form for Food Vendors online form

WINDSOR-SUSSEX REGION Public Health: Windsor

Due 30 Days prior to event set up

Familiarize yourself with Requirements for Food Vendors at Special Events

COMPLETE Special Event Food Vendor Application online form

YORK REGION Public Health: Newmarket, Thornhill

Due 10 days prior to event set up

Familiarize yourself with York Region Food Safety Requirements

EMAIL Special Event Food Vendor Application to York Region Health at health.inspectors@york.ca

Please contact York Health Connection at 1-800-361-5653 for questions.

NO pre/post or overnight parking onsite at any venue – NHRS will act in accordance with our Venue contracts and contact Towing or city By-Law to protect our venues.

• Command Post– Located at Event Entrance
  • • • Includes: First Aid Station, Lost and Found, Missing Persons, Muster station, and Security
• NO Smoking or Vaping
  • • • Smoke-Free Ontario prohibits smoking and vaping at public events
• Tents /Booth– must be weighted (no stakes) – bring sand/water bags/weights
• Ice and Propane
  • • • Propane Cylinders (100 lb) and Bagged Ice (approximately 12 kg /25 lb) available onsite, when pre-ordered
      • Deadline for ordering is Monday prior to event start, please contact Mark Wilson here
      • Provide your season schedule outlining your requirements for each show, you may update this by the Monday prior to the next event
      • Payment due at end of each event for # bags and/or cylinders of propane ordered for that event
• Protect Ground
  • • • Be prepared to clean up any spills and/or grease
      • ALL booths on pavement – plan to put down tar paper, cardboard, plywood, other to protect surfaces from potential damage
• Garbage expectations
  • • • Clean as you found it, check in with Event Management Team prior to departure
      • Garbage cleared to roll-off dumpster bin (not garbage cans)
      • No garbage left overnight – all receptacles at your booth must be emptied regularly
      • Event, Park, or Parking Lot receptacles are for the attendees and must not be used
• Waste Diversion Policy
  • • • Vendors are required to follow this waste diversion policy
      • The following packaging items are not permitted at major special eventsbecause they cannot easily be recycled (i.e., usually contaminated with food):
        • • Styrofoam clamshell trays, cups and plates
          • Plastic clamshell trays
      • Plastic glasses, while permitted, are discouraged

Text or Call MARK WILSON at 905-981-7474 or RUDY BROWN 905-410-1122 upon your arrival to receive your assigned location.

• Thursday 12:00pm – 5:00pm* must have date listed on COI to load in
• Friday from 8:00am – 2:30pm
• Yonge-Dundas Vendors will be given specific load in/out assigned times

Vendor Checklist:

• Communicate all policies and expectations with your team who will work the event
• Review event hours, you are obligated to stay until the end of the festival.
• Festival runs rain or shine (severe weather notwithstanding)
• Safety is a priority! No vehicle movement on event space permitted, unless authorized by NHRS
• If you are bringing a pop-up shelter, remember to bring weights ie. sandbags/water jugs/kitty litter-filled buckets, etc. to secure your tent legs, protecting your tent from wind. No staking.
• Power drops can be up to 100ft, ensure you have 100ft of extension cord
• Garbage bags
• Protect yourself and your employees – hats, sunscreen, water, etc…
• Any required Event paperwork – licence, permits, TSSA inspections, Kitchen Inspections, Health Department approval
• If you are not working the event, ensure all details have been communicated to your employees
• Food packaging which is recyclable, re-usable or compostable materials
• Food Vendors have Food Handler Certificate available for Health Inspection
• Allow time for parking. NO early arrival, no overnight parking or late departures on venue property

Check out with a Northern Heat representative before leaving your assigned location.

• Communicate all policies and expectations with your team who will work the event
• Return any rented items – tents, weights, cords, etc…
• Strike begins at event close, vehicles can not move without express NHRS consent
• Dispose of all garbage and debris from your event space – carry in, carry out or place in large roll off bins (not in garbage / recycling bins)
• All garbage, recycling, compost must be disposed of properly in the Event Roll-Off Dumpster bins or appropriate receptacles behind the Rib Trucks
• Load Out – vehicles permitted when deemed safe to move vehicles on/off site
• No late departures or overnight stays, must be clean and off site by midnight